Hampshire Bowling Clubs Past Presidents Assoc.
Rules and Constitution
RULES AND CONSTITUTION
HAMPSHIRE BOWLING CLUBS PAST PRESIDENTS ASSOCIATION
1 The Association shall be called – The Hampshire Bowling Clubs Past Presidents Association
2 The Association Headquarters shall be in Southampton.
3 The object of the Association is to ‘Foster the Spirit of Fellowship in the game of Bowls’
4 Membership shall be open to Past Presidents of Bowls Hampshire or its precursor, Hampshire County Bowling Association, Hampshire Indoor Bowling Association, and Past Presidents of Clubs affiliated to BH, HIBA and Kindred Associations in accordance with the BH Year Book. Serving Presidents may also apply for membership.
5 The subscription shall be £7.00 per annum, which shall become due on the first of January in each year and if not paid by the 31st March in the same year then membership of the Association shall cease.
6 At least one meeting of the membership, to be known as the Annual General Meeting, shall be held at an appropriate venue in the South Division of the County each year in the form of a Dinner or otherwise as may be decided upon. Notice of the date and venue for this meeting shall be given to the membership within two weeks of the start of each year and shall be sent by post or electronic mail to those who have access to the latter.
7 The Association shall be administered and the funds controlled by a Committee consisting of the President, Immediate Past President, Vice President, Hon Secretary, Hon Treasurer & Match Secretary, who shall each be elected annually, and at least 4 other members, ideally but not essentially to represent each division, who may continue in office for a period of 3 years, but shall then be eligible for re-election. The Committee shall have the power to fill any vacancy arising and may co-opt Members at any time The Honary Secretary may also be appointed Honorary Treasurer.
8 The Committee shall meet as often as may be necessary and shall make an annual report to the members on its conduct of their affairs and shall present an Annual Statement of Accounts.
9 No alteration to these rules and regulations may be made except by the Annual General Meeting, or a Meeting called for the purpose, and unless agreed to by at least two thirds of the members present and voting. Any proposals to make alterations must be in the hands of the Hon. Secretary at least 21 days prior to the meeting and notice given to the members not less than 14 days prior to the meeting.
10 Life Membership may be bestowed on any Association member who, in the opinion of the committee, has given outstanding or exemplary service to the Association during their time of membership. Life Members shall be free of all membership dues but payment for Match Fees etc will still be necessary. A Life Member may be elected as a member of the committee.
11 Should circumstances arise whereby the Management Committee consider the Association be wound-up, an EGM (exclusively for that purpose) must be called. If a majority of those present and voting support that proposal the committee shall proceed as follows:
a) For administrative convenience the Association will be divided into the 4 areas, North, South, East and West as defined by Bowls Hampshire Administration Regulations Para 2 (a), and based on members registered Club. For each area the Committee will nominate 2 representatives selected from the Committee and/or Past-Presidents of the Association. Area representatives will then select 1 or 2 recognised Charitable Organisations to which their respective membership can relate.
b) The net cash assets, after allowing for all consequential expenses, shall be allocated to the four areas in proportion to their respective membership on the Books at the date of the initiating EGM.
c) All members are to be informed of the charities and payments made.